Prepare to Comply with the Various Federal and State Laws of the U.S. Payroll System

The U.S. payroll system is complex and navigating the rules can be a tough task for payroll professionals. It requires a good understanding of various federal and state laws and a constant awareness of the changing and evolving regulations.

Payroll preparation is a time-consuming and tedious process prone to human error. Complying with wage and hour laws, travel pay, child support garnishments, handling overpayments and other issues is a constant source of headache for the payroll department. Things are even more difficult if you're a multistate employer.

Join this Payroll Virtual Boot Camp, where payroll specialist Vicki M. Lambert, CPP will help you get a clear understanding of complex payroll rules and regulations in four major areas and provide you with practical steps and actionable plans to achieve compliance.

Session Details:-

Session 1: Wage and Hour Compliance: It's More than Just Calculating Overtime

Length: 90 minutes

This session will cover:

• Federal minimum wage
• State minimum wage
• Tip credits
• Youth minimum wage (training wage)
• Board and lodging credits
• Legal work week and work day: Definition
• How and when to pay for travel time?
• What is considered hours worked and how do they affect overtime?
• Is it covered under the Fair Labor Standards Act (FLSA) or do I need to check the state?
• What to do when the FLSA and the state law differ?
• How to handle the FLSA and union contracts?
• What is regular rate of pay?
• How is overtime calculated under the FLSA?
• How to post requirements?
• Meal and rest periods
• State requirements
• Statements and payday notices
• Frequency of wage payments
• Method of payment
• How to pay terminated employees?
• How to pay out accrued vacation?

Session 2:

Length: 120 minutes

Part 1 - Best Practices to Handle Multistate Employees

Session Highlights:

• How to determine state withholding liability?
• Who is a resident?
• How reciprocal agreements affect taxation of wages?
• Resident and non-resident taxation policies
• The four-factor test for state unemployment insurance
• Supplemental withholding rates
• How to withhold requirements when an employee is in a state temporarily?
• Which states require the use of their own Withholding Allowance Certificate, which states allow either theirs or the Form W-4, and which states don't have a form?
• How to report wages for multistate employees on Form W-2?

Part 2 - Child Support Garnishments

Session Highlights:

• Child support garnishments: Definition
• The federal requirements a payroll department must know for child support
• Effect of state requirements on child support
• Specific requirements for child support, including deduction limits, deadlines, filing procedures, administrative fees, and penalties/fines for violations
• How to handle terminated employees with regard to child support?
• Best practices to communicate with employees and issuing parties
• How to choose a garnishment when an employee has current support orders, medical support orders, and arrearages
• Examples of calculating the withholding, and prioritizing the order of distribution when an employee has more than one type of garnishment
• How to process medical support notices properly?

Session 3:

Length: 90 minutes

Part 1 - Tax Levies and Creditor Garnishments

Session Highlights:

• Types of tax levies and creditor garnishments: Definition
• The federal requirements a payroll department must know on each type of garnishment
• Effect of state requirements on garnishments
• How to handle terminated employees regarding garnishments?
• How to determine the withholding under a federal tax levy?
• How to deduct the proper amounts for student loans and creditor garnishments?
• The rules to be followed when it comes to state tax levies
• How to calculate the withholding and prioritizing the order of distribution when an employee has more than one type of garnishment?
• What to do with "payday loans" or what are known as voluntary wage assignments for creditors?

Part 2 - Handling Overpayments Correctly

Session Highlights:

• How to handle overpayments under the Internal Revenue Service (IRS) and State Tax Codes:
  • Why a 1990 IRS private letter ruling on handling overpayments applies today?
  • How to correct overpayments in the same calendar tax year?
  • How to correct Federal Insurance Contributions Act (FICA) taxes for a prior year overpayment?
  • How to correct Federal Unemployment Tax Act (FUTA)/State Unemployment Insurance (SUI) taxes?
  • How to use Form W-2 or Form W-2C to report overpayments?

• Wage and hour laws and their impact on recouping overpayments:
  • The standards under the FLSA in terms of timeframe for recouping prior year overpayments
  • Whether a written agreement for repayment is always required under the FLSA?
  • How to collect overpayments from exempt employees and its effect on salary basis compliance
  • How to recoup overpayments and its effect on minimum wage and overtime requirements?
  • Can employers treat advanced vacation payments as overpayments if an employee terminates?
  • Where do the states stand on recouping overpayments?

Who will benefit?

• Payroll Professionals
• Human Resources Professionals
• Accounting Professionals
• Finance Professionals
• Business Owners
• Legal Professionals
• Anyone esponsible for the compliance issues of a payroll department