Description

Determining where an employee “works” for tax purposes is no longer straightforward in today’s environment of remote work, hybrid schedules, and multi-state employment. When work location rules are misunderstood or applied incorrectly, organizations can face improper tax withholding, employee dissatisfaction, compliance exposure, and time-consuming corrections. For payroll and HR professionals, understanding how to properly define and code work locations in the payroll system is essential to avoiding preventable errors.

This practical webinar breaks down work location and state and local tax rules in clear, plain language without overwhelming tax jargon. You’ll gain a step-by-step understanding of how an employee’s residence differs from where they physically perform services, and why that distinction drives state income tax withholding, unemployment tax obligations, and certain benefits considerations. Through real-world scenarios and system-based explanations, we’ll clarify why payroll platforms behave the way they do and how to proactively prevent common setup mistakes. You’ll also walk away with simple audit techniques you can apply immediately to confirm employees are configured correctly before payroll runs.

This session is ideal for HR professionals and payroll staff who want a clearer, more confident understanding of work location rules, remote and hybrid tax implications, reciprocal agreements, and multi-state payroll compliance—without getting lost in technical language.

Why Should You Attend?

• Distinguish between where an employee lives and where they physically work—and understand how that impacts payroll tax withholding and unemployment obligations.
• Identify the correct state and local taxes to withhold, including situations involving remote, hybrid, and multi-state employees.
• Recognize when employees may be taxed in more than one state, including how reciprocal agreements and special rules apply.
• Understand common local taxes and how they are generally calculated within payroll systems.
• Avoid frequent payroll setup errors, including incorrect tax blocking and work location coding.
• Perform practical payroll audits and know when to escalate complex tax issues to a payroll team member, vendor, or specialist.

Attending this webinar will give you practical confidence in handling complex work location scenarios, helping you reduce payroll errors, prevent compliance issues, and minimize employee frustration before it starts.